Description

The legal secretary will work with multiple attorneys providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings, and documents; calendar maintenance; various office and client filing and electronic transcription.

The successful candidate types at least 65+ wpm accurately, is a very organized multi-tasking, detail-oriented team player possessing at least 5 years recent legal secretary experience (including electronic filing).

Essential Functions

• Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide secretarial support for multiple attorneys in busy employment litigation and labor practice.
• Handle a wide variety of complex and confidential time-sensitive material.
• Prepare/revise/proofread correspondence, contracts, discovery, litigation pleadings, legal briefs, and other documents as delegated.
• Analyze and organize documents and data from materials produced during discovery; coordinate documents productions; conduct privilege reviews.
• Prepare deposition and record subpoenas according to code; coordinate actual production and summaries records and scheduling.
• Assist with preparation of federal and state administrative filings.
• Maintain calendars, CLE, make travel arrangements and complete attorney billing and expense reports.
• Act as liaison between internal departments and outside agencies.
• Run conflict checks and open new client engagements and close engagements as requested.
• Provide backup support for other attorneys and reception as needed.
• Perform other administrative duties as assigned.

Qualifications/Skills Required

• At least 5 years recent legal secretarial experience within a law firm, at least one of which was in the labor and employment or litigation field.
• Typing 65+ wpm.
• Law firm billing software a plus.
• Familiarity with state and federal rules and procedures.
• Must have a solid understanding of technical legal terminology as well as court filings.
• Experienced with trial preparation and briefs.
• Proficient with generating Tables of Authorities and Table of Contents.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to multi-task, and timely respond to deadlines as well as balance workload.
• Knowledge of Office365 a plus, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of Document Management systems a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance and flexibility to work overtime as necessary.
  
  

Educational Requirements

• High School diploma or equivalent required.
• 4 year college degree preferred.